Policy Associate & Special Assistant to the President

Reports to: President of Ploughshares Fund, Emma Belcher
Type of Employment: Full-time, Washington, DC (Remote at first)
Main purpose of position: Support and assist the president of the organization with research, schedule management, email tracking and responding, travel, etc.

Job Responsibilities

  • Provide administrative assistance to the president, including tracking email correspondence and social media presence.
  • Manage the president’s day-to-day calendar, including making appointments and prioritizing the most sensitive matters.
  • Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
  • Coordinate travel arrangements and create trip itineraries.
  • Supervise office intern team and perform office administrator function, including oversight of supplies and technology, while acting as the point of contact with building management.
  • Work with communications and development teams to facilitate president’s appearance at media, donor, and other events, providing draft language and talking points as required.
  • Conduct nuclear-related research in conjunction with the president and the policy team. Author and publish articles, memos, and donor-facing language on aspects of nuclear and national security policy.
  • Contribute to the weekly nuclear policy podcast, Press the Button. Brainstorm guests, schedule interviews, edit recordings, and participate in weekly team meetings
  • Perform other tasks as necessary.

Job Requirements

  • Exemplary written and verbal communication skills.
  • Ability to learn and keep abreast of arms control and nonproliferation policy.
  • Demonstrated proficiency in open-source research.
  • Ability to take initiative on tasks.
  • Strong organizational skills and attention to detail.
  • Demonstration of high-quality work in a professional fast-paced environment.
  • Proficiency with Microsoft Office software and MacOSX.
  • Flexibility, good judgment, positive attitude and a sense of humor.
  • A commitment to Ploughshares Fund’s mission and diversity in the field
  • A commitment to working as part of a team.
  • Collegial and consultative approach to preventing and solving problems.
  • Commitment to involving, promoting and respecting participants from a variety of backgrounds and perspectives.

Job Qualifications

  • Bachelor’s degree required.
  • Master’s degree or enrollment highly preferred.
  • Strong background in national security, arms control, and nonproliferation studies highly preferred.

Salary and Benefits

  • $50,000 and generous benefits package.

Submitting Applications

Please email the following documents in a single PDF to ctarpey@ploughshares.org:
  • Cover letter
  • One to two page resume
  • One writing sample (roughly 500 words)
  • Contact information for three references, one of which must submit a recommendation letter. Recommendation letters may be emailed separately.


  • March 19, 2021

About Ploughshares Fund

Ploughshares Fund is a public grantmaking foundation that seeks to reduce and ultimately eliminate the threat posed by nuclear weapons. Our vision is a world where nuclear weapons can never be used again. We fund and coordinate individuals and organizations in the United States and abroad that create solutions, drive policy and build grassroots support for a world free from the dangers of nuclear weapons


Washington, DC